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In this blog post we look at how you can use your own icon or image for the button of your macro on the Ribbon. This could be an image that you have created, or one that you downloaded from a website.By using our own icons we can create customised workbooks and not be constrained by the standard Microsoft icon set provided.In this example I have a macro that exports all the worksheets of a workbook to PDF, and I want to assign it to the icon shown below. This icon was downloaded from flaticon.com, a fantastic resource for icons that you can use for your macros.Download the Custom UI Editor for Office
*And you don’t have to write macros to use macros. My book offers a range of over 400 macros written by editors for editors. To use them, you just have to learn how to load a macro into Word - and the book tells you how. Here are a few of the most widely-used macros from the book.
*To open a macro for editing in Visual Basic Editor, follow these general steps: Press Alt+F8 or choose Tools → Macros → Macro to open the Macro dialog box. Select the name of the macro that you want to edit in the Macro Name list box and then click the Edit button to open the module sheet containing the macro in VBA Editor.
*Follow the same instructions as above, to add a Next button to the worksheet, with these changes. In the Assign Macro window, select the GoSheetNext macro; For the caption, type Next Align the Macro Buttons. If the Back and Next buttons are not aligned, follow these steps (in Excel 2010) to align them.
*On the Developer tab, in the Code group, click Macros. In the Macro name box, click the macro that you want to edit.
In this video I explain the 3 ways to create macro buttons in Excel worksheets. These are buttons that run macros when the button is pressed.
To insert our icon into a Ribbon of an Excel file we need the Custom UI Editor for Office. This is free to download and if you do not have it already you can download it here – Custom UI Editor for Office.Adding your Own Icon to the Ribbon for your Macro
Open the Custom UI Editor and open the Excel workbook where you would like to add your icon.You may see some XML code appear as soon as you open the file, but you will probably need to insert some sample XML code to get started.You can do this by clicking Insert, Sample XML and then Custom Tab.This code can now be edited to work for you. Change the label for the tab, group and then button to what you want to use.Then enter the name of the image you want to use for the image argument. In the example below my image is saved as analytics-72. Shortly we will insert this into the Excel workbook.Finally enter the name of your macro for the onAction argument. My macro is called ExportAsPDF.You can copy and paste the relevant lines of code to easily add more buttons, groups or tabs.Insert your Image to the WorkbookWith the code now set to add your icon to the Ribbon and run your macro, we need to insert the image into the workbook so that it is there to be used.Click the Insert menu and then Icons. Browse and select your icon and it will be added to the file. You can see it on the left. Click the + sign next to the workbook name to expand the list of all added icons.Watch the VideoMore Excel VBA TutorialsRelated Posts:
Script Editor
Use the Script Editor to build a macro or to edit a macro already created. The Script Editor is divided into three main sections, the Commands, the Macro Script and the Debugging tabs. Select the commands to insert into the Macro Script. The Macro Script is written so that the top line in the script is the first command that plays back in the macro.
üNote: More than one macro may be open in the editor at the same time. Tabs at the bottom of the window allow for navigation between open macro scripts. Either click on the tab to open or press Ctrl Alt Left Arrow or Ctrl Alt Right Arrow to move between the tabs.
Macro Express Explorer > Create a new macro or edit an existing macro
The Script tab contains the list of commands and the macro script. Additional information about the macro can be viewed or edited in the Activations, Variables, Miscellaneous, Scope, Security and Notes tabs.
Macro Icon and Nickname
Located near the top of the editor window is the Macro Nickname field and a macro icon. In the example below, the icon is a red number two.
Macro Icon
The icon (in the example above, a blue number one) is displayed to the left of the macro nickname. Click on the icon to open the Select an Icon window. Click on the browse button to open a folder with a number of icon options. Or navigate to another location on the hard drive to find other icons on the computer. If an icon was not selected at the time the macro was created, the default Macro Express icon is displayed.
Macro Nickname
The nickname is used to help remember the function of the macro. If a nickname was entered when assigning the macro activation, the nickname is displayed as shown in the image above. The nickname may be changed in this field if desired.
Command View
Select from the drop down menu which command view to display.
All Commands
This option displays all of the commands that may be used in Macro Express. To insert a command into the script, scroll until finding the command category wanted. Click on the category to expand the list and display all of the commands available for that category.
Double click on the command to display a window to define what the command should do. Then click OK on the new window to insert this command into the Macro Script.
Double clicking on some of the commands that do not require any definition inserts the command directly into the Macro Script, without an intermediary window.
Favorite Commands
This option displays just the commands that are assigned as favorites, making it easier to find the most frequently used commands. From the Script Editor menu click on Options > Customize Favorites to assign the favorites.Edit A Button In Excel
Code Snippets
Use the Code Snippets function to create snippets of a macro script, such as routines for use in multiple macros. Save the code snippet to later insert into a macro at any time. Select Code Snippets from the drop down list as shown below to view, create or insert snippets.
Creating a SnippetCan’t Edit Excel Macro
Select (highlight) one or more lines of a macro script in the Script Editor. Right mouse click on the highlighted lines and left click on Add to Snippets from the menu that opens. (Or click on Edit > Add to Snippets from the menu.)
Inserting a Snippet into the Script
Highlight the Code Snippet to use and click on one of the green insert buttons to insert the snippet into the script. The Macro Script Navigation topic below defines where in the script the snippet will be placed.
Search for command
Use this function to quickly locate a specific command within the Commands list. Type the first few letters of the command to find it. To look for the Password Protection command, enter ’pa’ without the quotes. This highlights the Password Protection command within the list of commands. Typing ’pau’ without the quotes moves the highlight to the Pause command.
Macro Script
This area lists each of the commands that the macro will perform. The macro plays back sequentially through the list beginning with the top item. Edit any of the commands in the list by double clicking on the line of the script to be edited.
There is also a right mouse click context menu available for the items in the Macro Script. Highlight the line or lines of the script needed and then right mouse click. A context menu appears with a variety of options, also available through the Scripting Editor menus.
One item unique to the context menu is the Edit Macro option. Right mouse click on a Macro Run command in the script and select the Edit Macro option. The contents of the macro from the Macro Run command are displayed in a separate tab in the Script Editor.Create A Macro Button In Excel
Debugging Tabs
The Debugging Tabs located near the bottom of the Editor window provide information when attempting to debug a macro. Also click on Debug > View Variable Values or press the F5 key to see a display of all variables used in the macro and the values saved to those variables. These are displayed when running the macro in Test Mode.
Messages
Any syntax errors or other problems with the macro are displayed in the Messages tab when saving a macro. This tab will alert you to potential problems with the macro script, such as having a Repeat Start command without a matching Repeat End, or an If command without a matching End If.
Breakpoints
This tab displays any breakpoints that were defined in the macro for debugging purposes. The line in the script and the command with the breakpoint are displayed.
Macro Script Navigation
This section describes the functionality of the buttons available to help build and modify the macro script.
Button
Function
Description
Insert Command Before Selected
Inserts the macro command selected from the Commands list above or before the command that is highlighted in the Macro Script edit box. If a script item is not highlighted in the edit box, the macro command is placed as the first or uppermost item in the script.
Insert Command After Selected
Inserts the macro command selected from the Commands list below or after the script item that is highlighted in the Macro Script edit box. If a script item is not highlighted in the edit box, the macro command is placed below or after the first or uppermost item in the script.
Add Command to End of Script
Inserts the macro command selected from the Commands list as the last item in the script, below all other items.
Disable Command
Highlight a line in the Macro Script and then click on this button. It disables the highlighted line in the script, so that it does run during macro playback. A red line is drawn through the disabled script, for a quick visual acknowledgment.
Enable Command
Highlighting a line in the Macro Script that is disabled displays this symbol. Click on the button to enable the line in the script to allow the command to run during macro playback.
Direct Editor
Switch from the Script Editor view to the Direct Editor.
Move Command Up
Moves the highlighted command up one spot in the Macro Script, ahead of other script items already in place. Each click moves the command up one space in the script. Also highlight several consecutive lines in the script and move them all at the same time.
Move Command Down
Moves the highlighted command down one spot in the edit box, beneath the other script items already in place. Each click moves the command down one space in the script. Also highlight several consecutive lines in the script and move them all at the same time.
Duplicate Macro Command
Highlight one or more lines of the macro script and click on the Duplicate button. This adds another copy of the command line or lines to the script. This is essentially a one step method for copy and paste. Or press CTRL D to duplicate the highlighted command or commands.
Insert Comments
Highlight a line in the macro script and click on the Insert Comments button or press Ctrl Alt C to open a Comments edit box. Type any comments about the line in the script into this box and click OK. The comments are inserted next to the command listed in the script.
Keyboard ShortcutsThese are the Keyboard Shortcuts available in the Script Editor.
Keystroke
Action
Alt+Right Arrow
Move focus to the macro script area
Alt+Left Arrow
Move focus to the All Commands/Favorite Commands/Code Snippets panel
Alt+Down Arrow
Move the text cursor to the Search for command box
Ctrl+Alt+Left Arrow
Move to the previous macro tab
Ctrl+Alt+Right Arrow
Move to the next macro tabExcel Link Macro To Button
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